Incoming visiting PhD students

Depending on the country of origin and the length of stay, there are two different procedures.

The first regards EU Phd Students (any duration) and Extra EU PhD students who are planning to stay for less than 90 days.

The second concerns Extra EU PhD Students staying more than 90 days.

Applying PhD students will remain registered only at the university of origin, sub condition to attend courses based on the availability of each professor/course

EU (any duration) + Extra EU staying less than 90 days

Form

The candidate is required to send an e-mail to visiting-design@polimi.it providing the following:

• Information about personal details, period of arrival, and length of the stay filling the FORM attached to this page. All sections are mandatory.
• A summary of her/his Ph.D. research (max 1000 words), also indicating the research stage (i.e., initial, intermediate, final).
• A proposal of the research project to be developed at Politecnico, also indicating the name of the internal supervisor. To do this, see the list of the Department researchers (https://dipartimentodesign.polimi.it/en/staff/research). Please note that the research project must be feasible within the planned duration of the exchange. Moreover, the added value of conducting said research at the Politecnico di Milano must be evident.

Approval from the Ph.D. Faculty:

Once received all the required materials, the Ph.D. Faculty along with the supervisor of the research will decide whether to approve the visiting period or not.

Procedure after acceptance

The student will receive an invitation letter on letterhead, signed by the Director of the Department, and he/she will be invited to send to the relevant office a document of his/her university confirming the status of PhD student.

Once at Politecnico di Milano. If the visiting period is approved, the candidate is required to:

• Work closely with the Polimi supervisor
• It is highly recommended to write at least one conference paper with the supervisor describing the results of the activity performed at Politecnico.
• Before leaving, deliver a presentation to the Ph.D. Faculty with a synthesis of the performed research activities.

Extra EU staying more than 90 days

Form

Candidatures are accepted from January 1st to 31st, and from August 1st to 31st. Only three candidatures (one for each research section) can be approved for each call. Students can apply for only one position for each academic year, and for only one PoliMI supervisor.

The candidate is required to send an e-mail to visiting-design@polimi.it providing the following:

• Information about personal details, period of arrival, and length of the stay filling the FORM attached to this page. All sections are mandatory.
• A summary of her/his Ph.D. research (max 1000 words), also indicating the research stage (i.e., initial, intermediate, final).
• A proposal of the research project to be developed at Politecnico, also indicating the name of the internal supervisor. To do this, see the list of the Department researchers (https://dipartimentodesign.polimi.it/en/staff/research).
Please note that the research project must be feasible within the planned duration of the exchange. Moreover, the added value of conducting said research at the Politecnico di Milano must be evident.

Approval from the Ph.D. Faculty:

Once received all the required materials, the Ph.D. Faculty will decide whether to approve the exchange or not.
Results will be communicated by e-mail as soon as possible after the application deadlines.

Procedure after acceptance

The procedure to host visiting Extra EU visiting PhD students is according to the Legislative Decree 286/98 Consolidated Act on Immigration – Article 27 ter – admission and stay for Scientific Research.

1. The student will receive an invitation letter on letterhead, signed by the Director of the Department, and he/she will be invited to send to the relevant office:
- the scholarship/sponsorship letter, that confirms the commitment of third sponsor body to provide financial resources for carrying out the project (scholarship has to cover the living expenses including accommodation, airfare tickets, mandatory insurances -health, accident, liability-);
- a copy of the master degree diploma officially certified and translated to Italian and certified by the Italian Embassy / Consulate of reference;
- the Declaration of Value issued by the Italian Embassy / Consulate of reference.
2. Once received the documents the Visiting Office of the Department will prepare the Hosting Agreement to be approved by the Department Board in the first available meeting.
The Agreement will have to be signed by the Visiting PhD student and by the Director of the Department.
3. Afterward, the Host office of Politecnico di Milano will manage the request of authorization (Nulla Osta) to the Prefecture and the procedure for the Entry Visa.

Once received the documents specified at point 1, the whole procedure will take around 4 months to be completed. The Politecnico di Milano shall not be responsible for delays due to the issuing of the Nulla Osta and of the Entry visa.

Once at Politecnico di Milano. If the visiting period is approved, the candidate is required to:

• Upon arrival in Milan, deliver a presentation of around 15 minutes to the Ph.D. Faculty illustrating the content of her research and the activity she has planned at Polimi.
• Work closely with the Polimi supervisor
• It is highly recommended to write at least one conference paper with the supervisor describing the results of the activity performed at Politecnico.
• Before leaving, deliver a presentation to the Ph.D. Faculty with a synthesis of the performed research activities.

Courses

Applying PhD students will remain registered only at the University of Origin (sub condition to attend courses based on the availability of each professor/course)

Further info

No specific positions are open but, according to the interest and quality of the proposal, each one of the three Research Sections of the Department of Design might host a candidate.

Please note that presently Politecnico does not offer grants or wages to cover any PhD visiting position.

The research activity will take place at Politecnico di Milano, Design Department (Campus Durando, Bovisa, Milano).

Exchange UE/Extra UE PhD students

Erasmus PhD student Extra UE/UE from Extra UE/UE university wishing to come to the Politecnico di Milano, Department of Design, are required to follow this procedure:

1

Incoming procedures with the Erasmus offices

The candidate carries out Erasmus Incoming procedures with the Erasmus offices (Financial Aid and International Mobility Service - Chiara Pellizzari / Livia Fabbrini)
2

Confirmation of registration

The PhD Secretary Office at Dept. of Design receives confirmation of registration by PhD School Secretariat
3

Certificates or ECTS validations

The candidate make request of any certificates or ECTS validations to the PhD School Secretariat

Please note: is possible to follow PhD courses by submitting a Study Plan according to the procedures of PhD Programmes